How can I submit a project?
Please refer to the Applying for a Grant section, you will find a step-by-step guide.
When are the projects reviewed?
The projects are reviewed by our Aid Committee four times per year. However, all projects selected by the Aid Committee are submitted to the Executive Committee for a final decision.
What documents are required if I wish to submit a project?
Once you have received accreditation as applicant, you must:
- Complete the on-line form and fill all the mandatory fields;
- Include all pro forma invoices or quotations that validate the amount requested;
- Include a letter of recommendation from your Superior, Bishop or from an International Cooperation Organisation;
- Submit a letter from a Canadian religious congregation or Canadian organization, that will act as an agent should your project be accepted. This letter must be signed by the Congregation’s General Superior, Treasurer; or, in the case of an International Cooperation Organisation, by its Executive Director. Please note that this letter must be signed by the person responsible in Canada, not in the country where the project will take place.
What is an Agent?
An Agent is a recognized Canadian organization (with an official charity registration number from Canada) who would act as intermediary between the applicant and the Roncalli International Foundation. The main role of an agent is to transfer the funds if a project is accepted and produce required financial monitoring reports. The funds will not be sent directly to the country where the project is being implemented or to the country where the applicant lives. In some cases, the Agent will have to provide additional information about the applicant or the project, in the event that our staff is not able to communicate with the applicant directly
Is there a limit in the number of projects I can submit during the year?
Yes, you can submit a number of projects determined by the Roncalli International Foundation per year.This limit is determined according to the Foundation’s financial resources and to the recommendations of the Board of Directors. The Board of Directors has the right to revirew this number.
What is the next step once the Aid Committee selects a project?
The projects selected by the Aid Committee must be approved by the Executive Committee. At this moment, the final decision regarding your project is taken.
My project is accepted, what are my responsibilities?
You are committed to implement the project according to the request you submitted. You also commit to present interim and final reports in the months that follow the completion of your project. You may find these forms on our Web site. You must also submit all relevant original invoices for expenses incurred for the project.
My project has been accepted, but I have only received a portion of the amount requested. Why?
It is possible that some items do not correspond to the Foundation’s criteria. In addition, the exchange rates may vary from the time the project is submitted to the time the grant is awarded. These factors may influence the final amount that you will receive. Finally, the Foundation’s financial condition may influence and explain whether your project is fully or partly funded. The Foundation will not adjust the amounts granted according to your initial request.
What are the areas that the Foundation will not consider?
The Roncalli International Foundation will not usually finance the following:
- New constructions;
- Large scale projects (with some exceptions, especially in the event of natural catastrophes);
- Purchase of vehicles or repairs;
- Study grants or school fees;
- Personal expenses;
- Recurrent fees (such as projects that take place over several years) or operating charges of an organisation;
- Projects that are not implemented in a developing country;
- Student mission trips or international cooperation trips;
- Travelling expenses (for example: air fare, etc.).
My project has been declined, can I submit another project?
Yes, a request for a new project can be submitted. However, a project that has been declined cannot be considered again.
Can I arrange to meet with someone to discuss about my project or organisation?
Yes, visitors are welcome to the Foundation’s offices. Since our staff would like to devote all their attention to our visitors, it is strongly suggested that you to let us know in advance the date and time of your visit.